In pursuit of these objectives, there shall be Honorary Members, Full Members and Associate Members and the Society shall undertake appropriate activities.

Admission shall be restricted to those with major interest in Neurotrauma, which will include Neurosurgeon, Orthopedics, maxillofacial, ENT Surgeon & others. Application for “Full Membership” shall be proposed and seconded by full members of good standing and the Executive Committee shall be the authority to admit them. The privileges of full member would be voting and contesting for posts of office bearers as per rule.

Associate Membership shall be open to those who have interest in Neurotrauma Associate Members shall be proposed and seconded by full members of good standing. The Secretary, Neurotrauma Society of India (NTSI) shall have the authority to admit Associate Members.

Associate members can take part in all the activities of the Society by presentation of papers at scientific meeting, participation in discussions etc. and shall have all the privilege of membership, except that they shall not have the right to vote or be office bearers of the Society.

Honorary Membership shall be restricted to senior distinguished persons who have contributed to management of Neurotrauma with an international reputation.

An Honorary Member shall be proposed and seconded by full members of good standing only. The executive Committee will be the admitting authority to this category of membership. The total member of honorary member at any given time will be limited to not more than 5% of the total full membership of the Society.

Honorary members shall have all the privilege of membership, except those of voting and serving as office bearers. They shall be exempted from payment of any subscription.

The executive committee shall propose all dues for different categories of members. These decisions will be implemented with the concurrence of the general body. Membership shall be counted from 1st January to 31st December of a calendar year for purposes of annual subscriptions.
Members who have not paid their subscription by 31st December shall be sent a registered acknowledgement due notice by the Treasurer of the Society giving then till 31st March to clear all outstanding dues, Non-payment of dues by 31st March would result in removal of the member’s name from the rolls.
Only members, who have paid their dues by 31st March, would be eligible to vote in that calendar year.
Members whose names have been erased from the rolls of the Society may be re-admitted only after receiving the prescribed application from and admission fee.

The affairs of the Society shall be managed by the Executive Committee (E.C.) The executive committee shall consist of:

The President, President Elect, Secretary, & Treasurer shall be “officers” of the Society
The term of office for various executive members shall be as under (A year for the purpose of this proviso shall be counted from one annual general body meeting to the other)

The President & President elect shall not contest for any position in the executive committee subsequently. Members of the executive committee including office bearers of the Society would hold office for only term in their respective offices.

a.

b.

c.

For the post of President elect, a contestant should have been a full member for a continuous period of 5years.

No members of E. C. can take charge of office of any other post of the Society without completing the term of existing post.

No member is eligible to contest for more than one post in the same election.
The President elect shall automatically become President in the following year. There shall be no election for the post of President.

In the event of resignation, demise or insanity of an officer of the Society, the E. C. is empowered to nominate one of its existing members to the post vacated, till the following election.

Election shall be held by postal allot, prior to the annual conference.
The executive committee shall have the right to change the logistics for the election process in the face of exigencies or introduce byelaws for other Modes of voting like electronic voting as a when required.

There shall be a disciplinary committee consisting of President, President elect and the immediate past President. This will be an empowered committee.

This committee shall go into complaint of misconduct against any member or associate member and take remedial actions including removal of an errant member from membership of the Society.

The E. C. would have overall charge of all functions of the Society including financial, administration etc. They can employ person for efficient running of the Society. It can authorize any member to open bank accounts to be operated jointly by at least one more full member with permission of EC/President. All accounts must be submitted by the treasurer after auditing.

There shall be two executive committee meetings chaired by the President NTSI at the venue of the conference one before and one after the Annual General Body Meeting. There should preferably be one executive committee meeting in the middle of the year to transact business of the Society.

One third (1/3) members shall form the quorum for the executive committee meeting.
There can be consultations and decision by circulation within the executive committee members for urgent matters if the President and Secretary consider it necessary and proper.
It is obligatory for the executive committee members to attend meetings. Any executive committee members who does not attend two consecutive meetings without sufficient valid reasons or does and attend a single meting during the entire year, without valid reason & prior permission of EC shall be removed from the executive committee.

At the request of at least 1/3rd members of EC , the President would call an emergency meeting of EC to discuss a definite agenda.

In the absence of President, the President Elect. Would preside over the EC.

There shall be at least one General Body Meeting of the Society chaired by the President.
It shall consist of a a) Scientific Meeting b) Business and Administrative Meeting.
The Scientific Sessions would be open to all categories of members of the Society, and others, including practitioners and students of medical and allied sciences on payment of appropriate delegate fees. Besides the presentation of papers, the Society shall try to organize special lectures/seminar/workshop and receive and implement suggestions in this regard from the General Body.

The business and administrative meetings of the Society shall consist of Annual General Body Meeting at which all the members are expected to be present \. Forty percent (40%) members shall form the quorum for the Annual General Body Meeting. If desired number of the members do not assemble the meeting would be adjourned & reconvened after 30 minutes for which no quorum will be necessary.

If ¼ of member present eligible to vote want, a voting on any issue during GBM in would be done.

No new issue except those already circulated agenda can be discussed in GBM without giving prior notice of at least 3 weeks. The person proposing the discussion should be personally present in the GBM for the discussion.

All amendments to the Constitution and Byelaws shall be submitted to the Secretary at least 4 months before the General Body meeting and the Secretary shall forward a copy of the same to ever member at least 2 months before the meeting. Such proposals shall be accepted 2/5th of the members present vote in favour of the proposals. The secretary shall then present the opinion on proposal communicated to him in writing by members in absentia. A final count shall be made of the votes and proposals shall be accepted only if 2/3rd of those who have voted (either in person or in absentia) are in fevour of such amendment. Those who have not been present in person and who have also not communicated their opinion on the proposals to Secretary before the meeting shall be taken to abide by the majority decision as arrived at above. In the event of a substantial modification being proposed to amendments discussed at the General Body Meeting this will be considered an amendment per se the member and treated accordingly.

Prizes for award winners shall be presented at the GBM.
The Society will encourage periodic meetings of local resident members/associate members of NTSI in various cities of India to promote the objectives of the society.

The Secretary would be overall in charge of administration. He will be responsible for publishing newsletters, organize EC & GBM and supervise annual conferences. He will maintain close liaison with the officers of the Society in discharging his duties. Secretary should ensure maintenance to appropriate authority. He will publish minutes of EC in the newsletter only after obtaining approval of all members present. He shall send all alterations in constitution Byelaws & rules of NTSI certified by at lest 3 members of EC to appropriate authority.

The Secretary Neurotrauma Society of India shall be responsible for acting legally, for and on behalf of the Society.

a.

b.

c.

d.

e.

f.

Effort will be made to publish an official Journal of NTSI the Editor will be elected among the full member of the Society & will be ex - officio member of the EC.

NTSI shall be affiliated to appropriate International bodies decided by EC. Affiliation fees will be paid by the funds of the Society by the Treasurer of NTSI

60% of the members are required to propose dissolution of the Society Disposal & settlement of claims & liabilities would be affected by the executive committee as per laid down laws for such purposes.

The Secretary shall open a separate bank account to be operated jointly by the secretary & another member of the Neurotrauma Society of India to be nominated by the EC/President NTSI
Financial advances may be given for conduct of business of the Society to any officer / member of NTSI with the approval of the executive Committee. The accounts will be submitted to the Treasurer NTSI for final auditing.
A Central Office will be established as & when possible. For this purpose a building fund would be established.

The papers submitted will be sent by secretary NTSI to the concerned members of executive committee of the specialty for their assessment. The scientific program of Annual meeting will be finalized by 3 members appointed of EC & chaired by Secretary of NTSI
The annual conference programme will be finalize will be the Secretary NTSI in consultation with the organizing secretary of the annual conference. They would appoint the chairpersons for the various sessions.
The –award papers and posters would be judged by a committee nominated by EC.

All past presidents shall be invited for the EC Meeting as observers. They are not eligible for TA & DA. They shall have no voting rights.

Election of office bearers / Executive committee members.
Election by postal ballot: Canvassing or soliciting votes or casting aspersion on other candidates would debar the contestant form election. President elect will be the returning officer for the election

Schedule of events for election:-
Election procedure must start by asking the nomination 3 months before. The postal ballot will be sent to all full members of NTSI eligible to vote at least 1 month prior of GBM and the counting of the vote would be done by a committee appointed by EC during the Annual Conference.

a.

b.

c.

d.

e.

f.

g.

a.

b.

Rs.500/- shall be charge to provide the address list of member of the society where it is used for commercial purposes and Rs.200/- where it is used for conference or personal use. Members of EC & Organizing Secretary would be provided complementary address lists. The sum is to be sent to the Treasurer NTSI. The executive committee is authorized to revise the amount when required.

All members of the society shall be eligible to attend all general body meeting of the society & shall maintain decorum. However only the Life Members and full Members are eligible to vote on any matter pertaining to the society. Life and full Members shall be seated separately. All voting in general body meeting should be conducted by show of hand or by secret ballot as decided by the chair.

The Secretary shall be responsible for publishing a “News Letter” at least twice a year. All important events of the society and official matters regarding the members of the society shall be published & would be considered as official communication of NTSI. The New Letter shall be posted to all the members.

A directory containing the history of the society, the constitution and byelaws and address of the members shall be brought out at least one in 3 years by the secretary, NTSI. This shall also be made available on the society website.

a.

The symposium topic should be broad based. Officer should reach Secretary NTSI before the prescribed date. The EC would decide on the symposium subjects.

b.

The convener of symposia should consult the Secretary regarding the organization of the symposium at all stages.

c.

d.

e.

f.

g.

1.

2.

a.

b.

c.

d.

e.

f.

g.

a.

b.

c.

The work presented should have been done in India

d.

e.

a.

b.

The Society will consider and take suitable steps to protect the professional interest of the member.